CCTV Policy
Introduction
Closed circuit television (“CCTV”) is installed at The Lane Recreation Ground, Awsworth and is owned and
maintained by Awsworth Parish Council (APC). Cameras are located at various places on the premises and
images from the cameras are recorded digitally and then automatically recorded over after approximately one
month. This document details the policy and procedures used to control the management, operation, use and
confidentiality of the CCTV system.
Purpose & Objectives
1 The purposes and objectives of the CCTV system are:
• to maintain security of the premises
• to deter, detect and prevent crime, vandalism, and anti-social behaviour
• to provide a safe and secure environment for volunteers, staff, hirers, visitors, and contractors
• to assist Law Enforcement Agencies to carry out their lawful duties
2 This use of CCTV falls within the scope of The Data Protection Act 2018 and The General Data
Protection Regulation 2018. APC complies with the Information Commissioner’s Office (“ICO”) CCTV
Code of Practice to ensure that it is used responsibly.
Warning Signs
CCTV warning signs are clearly and prominently displayed around the premises.
Siting the Cameras and Coverage
The planning and design have endeavoured to ensure that the CCTV system gives maximum effectiveness and
efficiency, but it is not possible to guarantee that the system will cover or detect every single incident taking place
in the areas of coverage.
Cameras have been sited carefully so that they only capture images relevant to the purposes for which they are
installed (described in “Purpose” above) and care has been taken to ensure that reasonable privacy expectations
are not violated. Every effort has been made by Awsworth Parish Council (APC) & Awsworth Village Hall (AVH)
to position cameras so that their coverage is restricted to the premises which may include public areas.
The external cameras are sited (a) on the front corner of the Village Hall which views the Parish Council office,
AVH entrance and the front garden (b) on the corner of the Parish Council Office which views the driveway in both
directions, (c) the rear of the Village Hall, viewing the carpark, and (d) on the lighting column outside of the Sports
Pavilion / Play area which views the Sports Pavilion entrance, containers, field, play area and Skate Ramps.
Storage and Retention of CCTV images
Recorded data is stored automatically for approximately one month. External footage is stored on a recorder which
is secured within AVH and to which only the AVH Manager or Parish Council Clerk have access. Recorded data
will be stored in a way that ensures the security and integrity of the image and allows specific times and dates to
be identified.
Normally, recorded data will not be retained for longer than one month. On occasion, images may need to be
retained longer where, for example, an incident has been identified or a Subject Access Request has been made
or time is required to enable the Law Enforcement Agencies to collect relevant images, or the Law Enforcement
Agencies are investigating a crime and ask for images to be preserved to afford them the opportunity to view the
information as part of an active crime investigation. All retained images will be stored securely.
Access to CCTV Images and Disclosure
Access to recorded images is restricted to APC Clerk and AVH Manager. Disclosure of information will be
controlled and consistent with the purpose(s) for which the CCTV system has been established. Once information
is disclosed to a Law Enforcement Agency, they will become data controller for the copy which they hold.
The following guidelines will be adhered to in relation to the disclosure of images:
a) The disclosure of images will be in line with the above Objectives and will be controlled under the supervision
of the Data Controller or his/her deputy.
b) A log will be maintained itemising the date, time(s), camera, person copying, person receiving and reason for
the disclosure.
c) The appropriate disclosure documentation from the Law Enforcement Agencies will be filed for future reference.
d) Images must not be forwarded to the media for entertainment purposes or be placed on the internet.
e) Images must not be copied in any way, e.g., photographed, downloaded, or printed for use other than described
in the objectives.
f) Images will only be released to the media for identification purposes in liaison with the Law Enforcement
Agencies.
g) The method of disclosing images should be secure to ensure that they are only seen by the intended recipient;
and
h) Images of third parties not relevant to the investigation should be obscured where possible to prevent
unnecessary identification.
Subject Access Requests
Individuals have the right to request access to CCTV footage relating to themselves under The General Data
Protection Regulation.
All requests for access should be made by e-mail or in writing to the APC Clerk/AVH Manager, providing sufficient
information to enable the footage relating to them to be identified, i.e., date, time, and location. APC/AVH will
respond to requests within 4 weeks of receiving the written request.
All requests for access are recorded. If disclosure is denied, the reason is documented, and the individual will be
informed within at least 4 weeks of the reason and their right to complain to a statutory authority. APC/AVH
reserves the right to refuse access to CCTV footage where this would prejudice the legal rights of other individuals
or jeopardise an ongoing investigation.
A fee of £25 may be charged for a Subject Access Request, depending on circumstances.
Complaints
Enquiries or complaints about the operation of APC/AVH’s CCTV system should be directed in the first instance
to the APC clerk at clerk@awsworthparishcouncil.gov.uk or 07913751484 or AVH Manager at
enquiries.awsworthvh@outlook.com or 07504556174.
Review
This policy will be reviewed at least annually by Awsworth Parish Council or when new legislation requires this
policy to be updated.